Pre-Hire Checklist

This checklist outlines the activities you should complete prior to starting and during your first three months of employment. We hope this will better equip you to carry out the duties of your new role. (NOTE: Some links within the checklist are only available once you have completed your first day at orientation.)

Before you begin:

  • Schedule your pre-employment drug screen and physical at one of these Occupational Health Locations.
  • Watch for a Release of Information email if you have not yet received one yet (from Aurora Health Care).
  • Watch for an e-mail to complete a Criminal Background Check (from InCheck).
  • Send in a picture for your ID Badge to Loss Prevention - LPSIDBadges@aurora.org.
    • The picture should be against a plain colored background and should only include your head and shoulders. In the subject line of the email, note your full name, first and last, as well as a preferred first name for the ID Badge if different.
  • You will be receiving a follow up phone call from the Aurora Recruitment Service Center no later than a week before you start to confirm and collect necessary information regarding your pre-employment requirements.
    • Your offer confirmation e-mail will be sent after the call. An attached letter will contain your job title, manager, their contact information, your pay rate, and information on where to go for your first day.
  • Watch for an e-mail from the Talent Acquisition Department for a link to the Welcome Center.
  • Complete Welcome Packet. You are accountable for bringing the correct documents for I-9 completion on your orientation day. If you do not, you may need to leave work to finalize this with HR on or before your 3rd day of work. Otherwise you will risk termination of employment per federal guidelines. Note: If you do not receive the Welcome Packet email by the Thursday before your start date, please contact the Talent Acquisition Department at 414-389-2600.
  • If at any time you have questions about onboarding with Aurora Health Care, please give us a call at (414) 389-2600 or Toll Free at (866) 782-3763.

On your first day (Orientation):

  • Attend a New Caregiver Orientation. Please refer to your offer letter for a location and time.
  • Lunch will be provided, please be sure to inform the staff of any allergies and/or dietary restrictions you may have when you check in.
  • Bring appropriate identification documents to complete your I-9-Form at New Caregiver Orientation.
  • Obtain your ID Badge at your orientation location when instructed to do so.
  • Receive instructions on how to contact your benefits specialist.

During your 1st week: (Live links not active until you receive your new caregiver login at orientation.)

  • Meet your department colleagues and other Aurora Caregivers.
  • Review My Kronos Time.
  • Review your Personal Information
    • Verify Personal Information is accurate
    • Enter Emergency Contacts
    • Update Work Phone Number
  • Payroll and Compensation
    • Set Up Payroll Direct Deposit – Add/Update Direct Deposit
    • Elect W-4 Exemptions / Withholdings – Change My Federal Withholdings
    • Review Benefit Information – You have 30 days to enroll. Do not wait until the last minute, as you will need to build in time for documentation verification.
  • Complete Required Training
    • Safety Review
    • Compliance and HIPAA Training
  • Contact your benefits specialist to set up a 1-on-1 meeting to cover benefits (optional).
  • Discuss parking locations with your manager and familiarize yourself with best routes to your workplace. (May be required to obtain a parking sticker/pass).
  • Acquaint yourself with your worksite/floor: bathrooms, photocopier, supply closest, break rooms, first aid and emergency supplies, Emergency Preparedness Plan, cafeteria.

Within your first 30 days:

  • Enroll in Benefits
    • Benefits Resource Guide – Summary of Benefits
    • Ask Alex – Benefits Counselor
    • You will need to provide the appropriate documentation to HR (via My HR Navigator) within 30 days of your start date. You only have 30 days from your date of hire to enroll in medical, dental, vision, life, and disability coverage or to opt out of the benefits Aurora provides.
  • Complete Health Risk Assessment for Wellness Credit (optional).
  • Aurora's Wellness Credits (only applies if using Aurora Medical Insurance). – Link 1Link 2
  • Review Employee Handbook.

Throughout your first 3 months:

  • Seek out time to meet with your manager, so he or she can revisit the expectations for your position and provide feedback about your performance.
  • Prepare for your 90 day review.
  • Update and review Talent Profile.